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If you work for any organization (including your own) then you are probably aware that sending emails is a big deal. And as it pertains to getting tasks completed, and projects are done successfully then you’ll realize that reading emails are even a BIGGER deal.
Here are 5 of the commonest email sins you don’t want to commit:
Excessive Typos
Agreed, it can get really intense at the office and there’s a tendency to fire off emails but bear in mind that senders of typo-filled emails are usually tagged as careless or too hasty. A final read-through before clicking the Send button is never a bad idea.
Read: Why Typos Matter
Chain Mail
Have you ever had someone repeat the same story to you over and over until it got quite annoying?
Same thing with Chainmail. Your inability to start a mail on a new page instead of constantly lumping them together can earn you a Lazy tag. If you have to send chain mail, perhaps for clarification purposes then do not change the wording of any part of the previous messages as it might raise red flags.
Sending new emails on threads with sensitive information
This is a big NO. Avoid this mistake at all costs. Few things are more embarrassing than having colleagues read through a sensitive issue that doesn’t concern them in an email from you.
Delicate information leaks easily this way and can even cost you your job.
Not checking office email accounts regularly enough
You may be sinking in a bog of paperwork but keeping track of incoming office email is important.
Many will probably be time-sensitive and putting them off will only make your workload seem even larger. It’s less arduous to check regularly if you’re not in a meeting or away from your desk.
Out-of-Office replies
Not leaving an Out-of-Office reply can definitely put off many of your clients or colleagues.
Rude out-of-office responses are just as bad. Don’t be surprised if you get a Warning on your first day back from your vacation because they are an essential form of communication.
Email is clearly the dominant form of communicating, beating phone use hands down.
Making any of these mistakes might make you seem incompetent and unable to handle important tasks so do your best to avoid them.
Human #AF.
Hey there! I’m Adiat Sade Disu and founded an award-winning 15-year-old digital media and marketing agency Adirée where I provide Multi media and marketing solutions for Executives and startup founders looking to increase engagement with multi-cultural audiences organically and natively.
According to Forbes, LA Times, Essence, and Black Enterprise, my content strategies and proprietary live event platforms (like AfricaFashionWeek.com) are deemed unmatched for their convening power of global content, culture, and empowerment. And even more, was given a proclamation by former Mayor of New York (now Presidential candidate) Michael Bloomberg in 2010.
Africa Fashion Week results increased brand awareness by 8.5 million views, $300+ K in revenue generated per event, and 6 K+ newsletter subscribers per event. Media giants such as Hearst Magazines caught wind of my work and influence — the ability to connect to and with consumers through cultural content and experiential solutions. HEARST immediately hired my consultancy to advise, produce content, and launch its international spin-off of COSMOPOLITAN Nigeria.
My press-ordained and award-winning event platforms and digital content work have been leveraged by Shea Moisture, Kimora Lee Simons, Iman Cosmetics, Pikolinos, Zara, Roommate Hotels, and USAID. ( 4-page press feature in Black Enterprise and 2-page press feature in Forbes French Edition.)
Clients have used my four-tier prong approach “culture + content” = “community + commerce” when looking to connect with audiences with nuisance cultures and attitudes.